A Caring, Professional Production Team
Galapagos is experienced, flexible and creative; we specialize in being able to be configure our venue to meet your specific needs. Here are some of the key steps we take to plan with you:
The Wedding Timeline
Through a series of meetings and planning sessions, we create a timeline that describes everything that will happen during your event and how it will unfold, from lighting cues to slideshows, from first dance and speeches to when to cut the cake. Much like a wedding planner, Galapagos manages and maintains your timeline, including contact information and scheduling from everyone from the DJ to the bakery. If a vendor is running late, we call them, not you. You can relax — we'll take care of it.
[Galapagos Director] Robert Elmes' passion for event planning is untouchable! He added so many creative ideas and finishing touches that made the reception a HUGE success. On the rainy morning of our wedding we brought the ceremony from the riverfront to the stage. We didn't worry about a thing! Everything was taken care of! Galapagos managed everyone from the caterers, the DJ, to the photographer!" — HEATHER & LIAM, MARRIED AT GALAPAGOS IN 2009
We work together with you to design a custom seating plan based on two primary factors: the size of your party, and your choice of either full, formal seating or a cocktail setup. We'd be happy to walk you through both options.
Lighting, Sound & Video Needs
As part of the process you meet with one of our staff lighting designers — no one at Galapagos is freelance, everyone is staff — to select colors and lighting styles that illuminate the various stages of your event. We pay special attention to lighting transitions that frame and enhance the narrative of your event. Our state of the art sound system will also be at your disposal, should you chose to hire a DJ, a band, or simply plug in your own iPod and play a playlist, which we'll manage for you. Want to screen some home movies, play a slideshow, or set up a photo booth? We're happy to include them at no additional charge.
Catering / Photographers / DJs, Bands & Performers / Makeup & Hair Stylists
Galapagos works with a wide range of excellent outside vendors whom we are happy to recommend to you. You are always free to work with any outside vendor, and are likewise welcome to take advantage of the relationships we've built with our trusted caterers, photographers, performers, and stylists. Please let us know if we can provide recommendations for you.